How to Secure an LMS Grant in Malaysia Through HRD Corp’s CBT Scheme

Building a Learning Management System (LMS) for your organisation in Malaysia? Digital transformation doesn’t need to come with a five-figure price tag. Thanks to HRD Corp’s Computer-Based Training (CBT) grant, many businesses can now fund their LMS development or adoption with substantial financial support from the government. Whether you’re planning to develop a custom Moodle™ software implementation or purchase a ready-to-use solution, understanding how this funding works—and how to apply for it—is the first step to modernising your training ecosystem.

This guide outlines the key parts of the HRD Corp CBT scheme, from the nuts and bolts of eligibility to the finer points of using the e-TRiS portal. And if your team is already juggling multiple priorities, Pukunui Malaysia is well-placed to walk you through the process, from ideation to launch.

What is HRD Corp’s Computer-Based Training Scheme?

HRD Corp (Human Resource Development Corporation) offers grants for Computer-Based Training (CBT) as part of its overarching mandate to upskill Malaysia’s workforce. The CBT scheme specifically supports the digital delivery of learning programs, making LMS setups an ideal fit.

Here’s the gist:

• Funding Type: Reimbursement, based on employer contributions to the HRD levy
• Eligible Technologies: LMS software, course development tools, digital content platforms
• Covered Activities: Development of LMS solutions, training digitisation, integration work

If you’re creating or adopting an eLearning system for internal talent development, you’re likely on the right track.

Understand LMS Grant Eligibility First

Before diving into system specs and proposals, check if you meet the basic requirements. Some companies assume this funding is only for large enterprises, but that’s not the case.

Here’s who qualifies:

• Employers registered with HRD Corp and contributing to the HRD levy
• Projects aligned with skills development and digital training goals
• One-off or periodic CBT-based initiatives (e.g., LMS build, custom Moodle™ software implementation)

Oh, and here’s a detail people often forget: your staff needs to benefit directly from the funded program—external audiences or open-access projects generally aren’t covered.

Choose Between Custom LMS or Ready-to-Use Software

There’s no one-size-fits-all approach when it comes to choosing an LMS that works for your organisation’s training needs. Thankfully, both custom-built solutions and off-the-shelf platforms are eligible for funding, so your strategy should be based on your team’s exact requirements, not funding constraints.

Consider a custom solution if you:

• Need complex integrations (ERP, HR, CRM systems)
• Have unique training flows or compliance requirements
• Want to scale across multiple departments, branches, or business units

Opt for a pre-built solution when you:

• Need a quick deployment (common for smaller teams)
• Will follow standard training workflows (onboarding, compliance, skills-based learning)
• Want to save internal IT and project management time

Tip: If you choose a Moodle™ software platform, many open-source features are already available out of the box, saving both time and configuration costs.

Navigating the e-TRiS Portal Without Losing Sleep

Submitting your CBT grant request is done via HRD Corp’s e-TRiS portal—an online system that handles all training-related approvals and submissions.

To apply:

1. Log in or sign up as an HRD-registered employer
2. Select “Computer-Based Training” under Training Categories
3. Fill in project scope and quotation details
4. Attach vendor proposals and any technical breakdowns
5. Submit for approval

Pro tip: Ensure your submission accurately reflects actual outcomes, including the number of employees trained, course hours, and their contribution to business goals.

Honestly, most people skip the supporting documentation—and regret it. A vague or incomplete proposal is one of the top reasons applications are rejected or delayed.

How Pukunui Malaysia Supports LMS Grant Projects

Pukunui Malaysia has helped dozens of companies navigate HRD Corp funding while building LMS ecosystems tailored to their unique workflows and compliance needs.

What we offer:

• Guidance on structuring HRD Corp CBT applications with strong HRD outcomes
• Technical proposals that cover integration, user experience, and scalability
• Custom implementation of Moodle™ software platforms compliant with data and industry standards
• Workshops and administrator training once your LMS is live

The result? Your learning strategy gets the funding it deserves—and your IT team doesn’t end up sleeping under their desks at midnight.

Document Checklist to Speed Things Up

Before submitting your CBT claim, make sure you’ve collected and formatted everything below:

Common Mistakes That Delay Approvals

You might not expect this, but paperwork mistakes—not bad tech—are the usual culprits:

• Using generic or boilerplate LMS project plans
• Forgetting to link training outcomes to HR metrics
• Not clearly stating the use of Moodle™ software when applicable
• Skipping the business justification (“why this system matters?”)

If in doubt, ask someone who’s done it. Or better yet—ask us. We’re happy to sanity check your submission before you send it off.

What Happens After Approval?

Once HRD Corp gives you the green light, you’ll receive a formal approval letter, and the training grant allocation will be earmarked.

From there, you can:

1. Proceed with LMS development or deployment
2. Track milestones and implementation phases
3. Submit claims after the system is operational

Funding disbursements are made post-implementation, so be sure to keep invoices, deployment screenshots, user reports, and post-training feedback handy.

FAQs About Funded LMS Grants Malaysia

Are all LMS platforms eligible for HRD Corp CBT funding?

Yes, most LMS platforms—whether custom-built or commercial—are eligible as long as they support digital training aligned with workforce upskilling.

Can I use Moodle™ software and still qualify for funding?

Yes, you can build a Moodle™ software-based LMS and receive funding under the CBT scheme, as long as you clearly define your training outcomes and implementation goals.

Who can apply for the CBT LMS grant?

Any employer registered with HRD Corp who contributes to the HRD levy and has local employees requiring upskilling can apply.

Does Pukunui provide support in applying for these grants?

Yes. Pukunui Malaysia offers end-to-end support, including helping you write a strong project proposal, preparing documentation, and advising on grant claiming requirements.

What types of costs are covered under the CBT LMS funding?

Covers include software licensing, setup and configuration, course development costs, and administrative training. Ongoing operational support is generally not covered.

How long does approval usually take?

It can take anywhere between 2 and 4 weeks, depending on the complexity of the submission and completeness of documentation.

Can I apply for funding after starting the LMS project?

No. HRD Corp must approve all applications before you begin LMS implementation to qualify for funding.

Can NGOs or education providers apply for this grant?

No, the grants are primarily intended for private-sector employers registered with HRD Corp and contributing to the levy scheme.

Ready to Launch Your Funded LMS Project?

Securing funding through HRD Corp’s CBT scheme not only reduces costs but also helps align your organisation’s learning goals with national workforce development priorities. Whether you’re starting from scratch or refining an existing Moodle™ software-based training hub, having a strategic partner makes all the difference.

Let’s simplify the complex. Get in touch with our team at Pukunui Malaysia, and we’ll walk you through everything—from crafting a fundable proposal to building and launching your ideal LMS.

Contact us today to book your free consultation.